Administration

Logging

3Sixty logging allows a user to access and set the log levels of all 3Sixty classes.

More information on using 3Sixty logging.

Admin Properties

The Admin Properties section of 3Sixty Admin allows a user to Configure the following Global, Analysis, and Internal Audits Properties. Once changes have been made to any of the properties use the Update Configuration button to save the changes to the properties file.

Global Properties

  • Initialise Database on start-up. This will rebuild the database indexes as well as add or rename the connectors - this is the same as setting simflofy.initialize.mongo=true.

  • Import database items - this is the same as setting simflofy.initialize.bootstrap=true

  • Run various patches which will update the items in the database from 2.X to 3.X forms - this is the same as setting simflofy.initialize.update=true

  • Enter the Full Discovery UI URL where these changes are to take place. Example: https://localhost:8080/3sixty-discovery

Check the boxes and or set the intervals for the properties you want to update and use the update configuration button to push the changes to your 3Sixty System.

Analysis

The Analysis section of 3Sixty Admin allows a user to set the following analysis tools for their 3Sixty system.

  • Turn on the ability to Collect Data

  • Allow users to generate Scheduled Reports

  • Set time Interval between job check status

  • Set Time between Schedule Status checks

  • Set time of delay before the data collections service begins checking collection schedules

Check the boxes for the properties you want to set and use the update configuration button to push the changes to your 3Sixty System.

Internal Audits

By default, internal auditing is turned off. To turn auditing on check the box for Internal audits. Here you can choose to Track All Internal Audits by checking the Track all Audits box, or you can Track Internal Audits by Type by checking the box next to each action type you would like to audit.

List of available Audit types:

mappings, repository, job, job group, license, output, authentication, view, user, search, content search, widget, template, configuration, license

More Information on Using and Navigating the Internal Audit Table

Configuration Tools

3Sixty's configuration tool allows for easy import/export of all configurations in 3Sixty. This is great for backups or for bootstrapping 3Sixty with common configurations.

Export Configurations

Through the User Interface on the left-hand menu under the Admin section select Configuration Tools.

Click on the Export button.

Select all the configuration you wish to export from the list.

Select Export Configuration. This will trigger the download of a JSON file that contains all the selected configuration.

Import Configuration

Access the Configuration Tools menu from the Admin panel on the left-hand menu. Click on the Import button.

Click Choose File and select the exported JSON file from

Click Import.

More information on using the Admin Configuration Tools

Licenses

The Licenses page allows for management of your License Keys. You can add a new License key, or reactivate previously entered keys. The details of each key are listed, including the associated MAC Address, Documents Allowed, Documents Used, End Date and which key is in use.

Document Count

The document count is incremented the first time a document has been written successfully. When documents are being audited, 3Sixty checks the database to see if a document with the same source id has been run previously. If it has, the used document count will no increment for that document.

It should be noted that if a document's source id is changed (such as moving a file in the file system), then the document will be counted again when run.

Example:

A file from SharePoint will have a unique identifier of:

3f7c6a3c-8e2d-4d69-8057-1a76530e7d2f

This value won't change if the file is moved elsewhere and, if the document is processed again, it will not be counted towards the license.

However, a file from the Amazon S3 or a Filesystem will have the unique identifier of:

/path/to/file.txt

In this case, if we were to move the second file up one level, its unique identifier would be /path/file.txt and would be counted again, if processed.

Add a License Key

To add a license key simply paste the key into the text box labelled License Key and click Add License Key. You can only have one active license at a time.

Reactivate a License Key

To reactivate a license key or adding a new license key copy the key and put it into the License Key text box, then click Add License Key. If the key already exists then it will be activated and the old key will be set to inactive.

Users

Users can be created within 3Sixty for user authentication and authorization. From the User page in the Admin section you can conduct the following actions.

  • View users that have access to 3Sixty. Their first and last name. Email address login user name and their role.

  • Create, edit, delete or disable users.

  • View users by organization.

  • Manage active sessions to see who is currently logged in. From here you can end all sessions as well. For example if you need to make updates to the system.

  • And you can use the search field to narrow down the list of users displayed by name, email, login, or role

Creating New Users

To create new users click on the Create New User button. On the Edit User page fill in the following details for the user you are creating:

  • First and Last Name

  • Email address

  • Login user name

  • Chose a 3Sixty Role

  • Chose a Federation Role

  • Add a password. This can be changed by the user at any time by accessing their profile information

List of User Role Definitions

Microsoft Entra

User Groups

User groups are collections of users. They can be used as part of View Level Permissions.

  • While adding users you will be able to see their first name, last name, login and role.

  • 3Sixty Admins will be able to see all users

  • Organization Admins will only be able to see users from their organization.

  • Includes the ability to search all users

User Group Use Case Examples

Themes

Theming gives an admin the ability to customise the Logo and Top bar colour as well as customise Lead Text sections throughout the application. Each organization may have a separate theme that can be set up by that organisations' admin. This is done in two parts. First, the Logo and Top bar colour, through the themes' page under the applications' admin section. Second, the Lead Text Sections, through the editing of a messages.properties file.

Theme Fields

  • Browser Title: The title that's displayed in the header

  • Reset Browser Title: Check to reset the browser title

  • Browser Favicon: Chose your Brand Logo file. Logos are selected through the choose file prompt

  • Reset Favicon: Check the box to reset

  • Top Bar Colour: The Top Bar colour is selected through the colour picker prompt.

After selections, click Save. After page reloads, the changes will have taken effect.

Active Jobs

The Active Jobs page shows the jobs that are currently running. Sometimes jobs can get stuck in the RUNNING state.

Fixing Stuck Jobs

If a job is running and the Abort does not stop the job in an appropriate amount of time, the job can be killed manually through an Admin page.

Under Active Jobs, look for your Job ID and click on the Kill Job button. It will look like a small trash can.

Once the job is killed, you will need to fully restart the job to run it again. Running errors may only produce undesired results.

Connectors

The Connectors page shows the available Connector types with the option to Activate or Deactivate any given connector. Custom Connectors will be listed here as well.

Organisation

The Organization page shows the different Organisation used within the 3Sixty platform for multi-tenancy. It will display the Organization name, short name, the status (Active/Inactive) which notes whether an organization is enabled, and also provide a link to search their users.

Details on how to create an organization.

About 3Sixty

On the About page users can find the version and build information for the installed version of 3Sixty.

More Configurations

Upgrading 3Sixty
A walk through on the steps to take to upgrade your 3 installation from version 2.7 to version 3.0

Supported Stack
3Sixty Software and Hardware Configuration Requirements

LDAP Configuration
3Sixty supports authentication via a third party directory server. This page provides steps on setting up the LDAP authentication needed.